Cookies & Privacy Policy

Last updated: March 06, 2020

This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use Germ Defence and tells You about Your privacy rights and how the law protects You.

We use Your Personal data to provide and improve the Germ Defence. By using Germ Defence, You agree to the collection and use of information in accordance with this Privacy Policy.

Definitions 

For the purposes of this Privacy Policy:

  • You means the individual accessing or using the Germ Defence, or the company or other legal entity on behalf of which such individual is accessing or using Germ Defence, as applicable.
  • University of Southamtpon (referred to as either "We", "Us" or "Our" in this Agreement) refers to University of Southampton, Highfield Southampton, SO17 1BJ.
  • Germ Defence refers to the Germ Defence website, accessible from https://germdefence.org and any related sub domains.
  • Country refers to: United Kingdom
  • Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.
  • Usage Data refers to data collected automatically, either generated by the use of Germ Defence or from Germ Defence’s infrastructure itself (for example, the duration of a page visit).

Collecting and Using Your Personal Data 

Types of Data Collected 

Personal Data 

Germ defence will not ask you to provide any personally identifiable information that can be used to contact or identify You as part of using the Germ Defence.

However, some Personally identifiable information (such as your IP address) may be collected as part of tracked usage data.

Usage Data

Usage Data is collected automatically when using Germ Defence using Google Analytics.

Usage Data may include information such as Your Device's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of Germ Defence that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When You access Germ Defence by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

We may also collect information that Your browser sends whenever You visit Germ Defence or when You access Germ Defence by or through a mobile device.

For more information about Google's privacy policy click here.

Tracking Technologies and Cookies 

We use Cookies and similar tracking technologies to track the activity on Germ Defence and temporarily store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to allow for the functioning, and to track usage of, Germ Defence.

You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You will not be able to use some parts of Germ Defence.

Cookies can be "Persistent" or "Session" Cookies. Persistent Cookies remain on your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close your web browser.

We use both session and persistent Cookies for the purposes set out below:

Necessary / Essential Cookies & Session Data

Type: Local Storage 

Administered by: Us

Purpose: Information saved in local storage is essential to provide You with services available through Germ Defence and to enable You to use some of its features. Without this local storage data, Germ Defence may not function correctly.

Cookies Policy / Notice Acceptance Cookies

Type: Persistent Cookies

Administered by: Us

Purpose: These Cookies identify if users have seen the use of cookies on Germ Defence.

Functionality Cookies

Type: Persistent Cookies

Administered by: Us

Purpose: These Cookies allow us to remember choices You make when You use Germ Defence, such as remembering your login details or language preference. The purpose of these Cookies is to provide You with a more personal experience and to avoid You having to re-enter your preferences every time You use Germ Defence.

Third Party Cookies

Type: Session/Persistent Cookies

Administered by: Google Analytics & ShareThis.com

Purpose: These Cookies are generated by third party services that we use to track usage data (Google Analytics) and social sharing (ShareThis.com). More information about these cookies can be found on the relevant third party websites:

Google Analytics

ShareThis

Use of Your Personal Data 

The University of Southampton may use Personal Data for the following purposes:

  • To provide and maintain our Germ Defence, including to monitor the usage of Germ Defence.
  • To analyse engagement and dissemination of Germ Defence.

We may share your personal information in the following situations:

  • With Service Providers: We may share Your personal information with Service Providers to monitor and analyse the use of Germ Defence.

Retention of Your Personal Data 

The University of Southampton will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

The University of Southampton will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Germ Defence, or We are legally obligated to retain this data for longer time periods.

Links to Other Websites 

Germ Defence may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party's site. We strongly advise You to review the Privacy Policy of every site You visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Changes to this Privacy Policy 

We may update our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy, You can contact us: 

By email: data.protection@soton.ac.uk